Run your entire SEND provision from one place.
Living EHCPs, provision mapping, IEP creation, annual reviews, SEND finance tracking, access arrangements, statutory returns - finally in one place. Less chasing, less duplication, more time for the children who need you.
Built with SENCOs, for the way SEND teams actually work.
UK/EU Hosted. GDPR compliant.
For how SEND really works
Too much SEND time gets lost to admin that should not exist.
Spending time chasing documents, piecing together updates, and rebuilding context?
An EHCP in one place. A SALT report somewhere else. Ed Psych advice in an attachment. Provision records in a spreadsheet. Key context sitting in somebody's head...
Meanwhile, the child still needs support now.
That tension is felt across schools all over the UK and beyond. It isn't a school problem, it's a systems problem. Important work gets buried under fragmented admin, and too much professional time is spent managing paperwork instead of moving things forward.
Baobab is built to change that.
Not by asking schools to do more, but by making the information work harder.
INTRODUCING BAOBAB
What's inside Baobab.
Get up and running in minutes, not months. Baobab fits around how your school already works, without adding complexity or workload. Here's how...
LIVING EHCPS
THAT ARE ALWAYS ACCESSIBLE
Upload an EHCP and Baobab turns it into a structured plan – outcomes, provisions, sections, goals – all editable, all mappable, all connected.
No more re-reading 30page PDFs every term. The EHCP stays the legal source of truth; extracted text is verbatim and every manual update is tracked.
PROVISION MAPPING
THAT SHOWS THE GAPS
Map what each child should be getting against what they're actually getting, side by side, with costs attached. Unmapped statutory provision surfaces clearly, so nothing slips between EHCP intent and classroom delivery.
Works the same way for SEN Support children, so your whole SEND picture sits in one structured view, not scattered across spreadsheets and shared drives.
IEP CREATION
WITHOUT THE HEADACHE
Build structured, APDR-aligned IEPs without rekeying anything. Pull in concerns, targets, child voice and professional voice, then assess outcomes from inside the same record.
Because the underlying data is already connected to provision and updates, IEPs evolve alongside delivery instead of becoming another document to maintain. AI-assisted where it helps, fully editable where it matters.
AUTOMATED TERMLY UPDATES
THAT ARE COMPLETE IN ONE CLICK
Baobab is designed around meaningful progress, not endless logging.
Update outcomes with a few clicks, and use our Auto-fill tool to rapidly create an overview update in seconds.
That means less rebuilding later, and more confidence as the year unfolds.
ANNUAL REVIEWS
THAT ARE READY IN SECONDS
Generate child reports, annual reviews and whole-school SEND reports with just a couple of clicks.
Because everything is already connected - provision, outcomes, goals, updates, IEPs and reviews - Baobab can turn what’s in the system into clear, professional reporting instantly.
Powered by AI. Grounded in your data.
Ready when you need it.
FINANCE TRACKING
ACROSS THE SCHOOL & EACH CHILD
Track SEND spend against the provision actually being delivered, child by child and across the school.
Top-up funding, intervention costs, staffing time and external services all sit alongside the outcomes they support. So when SLT, governors or the Local Authority ask where the money is going, you have a defensible, reportable answer ready, not a last-minute spreadsheet scramble.
ACCESS ARRANGEMENTS
AND STATUTORY FORMS
Manage access arrangements against the evidence that justifies them, so JCQ paperwork and exam concessions are connected to real provision history, not reconstructed each year.
Statutory returns are generated from the same live data, not pieced together from spreadsheets at deadline. Less duplication, less risk, and a clean audit trail ready whenever the LA or inspectors come asking.
BAOBAB INSIGHTS
YOUR SECRET PARTNER TO EVERYTHING SEND
Ask your own SEND data a question, in plain English. "Which Year 4 children have unmapped speech and language provision?" "Can we support 3 more high need children with autism next year?"
Live answers, from live data, in seconds. It's the analyst, the auditor and the spare pair of hands you wish you had, sitting quietly inside the platform.
TRUST AND MAT OVERSIGHT
DATA ACROSS ALL SCHOOLS
For MATs and trusts, Baobab brings every school's SEND picture into one consistent view.
Aggregate dashboards, cross-school reporting, trust-level PDF reports, bulk EHCP upload and contributor permissions - all built so central teams get real oversight without flattening what each school is actually doing.
SEND visibility at scale, with the local detail intact.
Simple to set up. Easy to keep current. Built for the long term.
Want to know more? See the full features here.
From fragmented admin
to connected support.
SEND DELIVERY
The old way
EHCPs, reports, notes and provision reports
live in different placesstaff spend too much time finding, checking
and re-stitching informationnon-EHCP children can end up supported
across disconnected paperworkupdates build unevenly and reporting
becomes a separate taskadmin pulls attention away from the child
Evidence pulled together under pressure
SEND DELIVERY
The Baobab way
one connected system for EHCPs, SEN Support
and wider SEND documentationkey information pulled into a structure schools
can actually usesupport, delivery and progress easier to see
in one placereporting generated from connected data, not reconstructed afterwards
more professional time spent on support,
less on admin dragEverything ready for reviews, SLT and inspections
RESPONSIBLE AI
Intelligence you can trust
The AI in Baobab is not there for novelty. It is there to remove hard, repetitive admin work, structuring complex documents, surfacing key information, connecting what matters, and turning that connected picture into clear, usable reporting.
Just as importantly, it is handled properly. Baobab is UK hosted, GDPR compliant, and designed so school data is protected. AI outputs are grounded in your data, and learner data is not used to train external models.
Powerful technology, used with care and restraint.
Safe, secure data 💚
Baobab uses UK/EU hosted technology and encrypts and anonymises all sensitive information at multiple points, meaning your data and your children's data is safe, secure and compliant. It's AI done properly.
You can view our Privacy Policy or Download our DPO pack, here.
☑️ UK/EU Hosted. GDPR compliant. Responsible AI.
THE HUMAN BEHIND IT ALL
Built from real SEND experience.
Baobab was shaped by seeing EHCP delivery from both sides.
Working closely with UK schools for over 17 years, I have seen the structural pressure SEND leaders carry: the responsibility, the accountability, the reconstruction before every review.
But Baobab came from something else...
As a parent of a child with complex EHCP needs, I have also lived the other side of it. My eldest son is in a mainstream primary setting with a strong SEN team and genuinely committed staff. The care was there. The intent was there. The provision was in place... on paper.
It was a parent meeting that surfaced what none of us had seen clearly enough. His provision had been quietly failing for a long time. The interventions were happening, but at the wrong levels. The idea was right, the passion was right, the execution was off, and nothing in the system had connected the dots in time to catch it.
I do not blame the school or the SEND team. I blame the admin load and the lack of connection between documents, provision and delivery that would have made this visible far earlier.
That is why Baobab exists.
To create a continuous structure where provision, outcomes and updates stay connected, not rebuilt. Because when delivery is clear, conversations are calmer. And when conversations are calmer, children benefit.
Prefer to chat? Book a demo with the team.
FAQs
Frequently Asked Questions
Q: Is this compliant with UK data protection requirements?
Yes.
Baobab is UK/EU hosted and GDPR compliant. School data remains secure and is never used to train external AI models.
Before any EHCP or other document is sent for AI processing, all identifable child data is stripped, and an anonymised EHCP is sent across. The student data is then added back by Baobab.
Q: How does this support the SEND Whitepaper 2026?
We are keeping a very close eye on the changes suggested in the latest SEND Whitepaper 2026, and will ensure BAOBAB meets the criteria.
At present, children without an EHCP can still be added to Baobab, you just add them manually. Once we have clarity on the ISP structures, children with ISPs will also be able to be added and supported, automatically.
So in short, yes! You'll be fine.
Q: How does the EHCP/ SEND Document upload work?
You upload the child’s EHCP (or any other SEND document) as a PDF. Baobab strips the identifable student data, and sends the rest for parsing, automatically extracting:
- Section B needs
- Section F provision
- Section E outcomes
- Review dates
- Anything else from the document
The student data is then added back into the mix and everything is structured into a live profile that can be tracked and updated termly. All in a matter of moments!
(PS. You can edit anything at any time!)
Q: What if our EHCPs are complex or inconsistently written?
Baobab is designed around real UK EHCP structure and language. In fact, it was built based on our founder's son's very complex (and frankly, rather messy!) EHCP (thanks Kent County Council).
Extracted sections can always be edited, refined or adjusted to reflect your professional understanding, however in most cases, you won't need to do this.
Q: Does Baobab write EHCPs or change statutory wording?
No.
Baobab does not replace professional judgement or statutory responsibility. It structures and connects what already exists, helping you track delivery and progress clearly.
All suggested updates or review summaries remain fully editable before use.
Q: Is Baobab more work to maintain?
No.
Baobab is designed to sit inside the work you already do. When you upload an EHCP, it structures Section F provision, Section E outcomes and review dates automatically. As you add updates, evidence builds in the background.
There is no separate reporting process to maintain.
Q: Will this replace my existing provision mapping tools?
Baobab is not just a provision map.
It connects provision, outcomes, updates and review reporting into one continuous structure.
Baobab can be used alongside existing systems - but for EHCP delivery, it becomes the central layer.
Q: What happens after the 30 day trial?
You can explore the full system during the trial, including sample data to see how reports and reviews look over time.
No commitment. No data lock-in.
Q: How much does Baobab cost?
£395 per school, for the year - regardless of how many learners or staff you have.
Q: Why the name Baobab?
The Baobab tree is a marvel.
It grows in hot, dry, arrid lands. Though everything is seemingly working against it, the Baobab thrives. It succeeds despite its environment, not because of it.
We couldn't think of a more suited name for our app.
At Baobab Education Ltd, we believe SEND delivery should be clear, connected and defensible, without adding to the weight SEND leaders already carry.
Pages
Important
Baobab Education Ltd, made with 💚 in Kent, UK. © 2026